How To Write Meeting Minutes In English
Published 2020-09-12
In this short lesson, you'll learn the most common vocabulary and phrases used to write meeting minutes in English. You'll also get lots of useful tips and a link to a free template.
Download the template instructions:
1. Click on the link below
2. Then click on “File” on the top-left of the page
3. To download the template, click on “Download”
docs.google.com/document/d/1jZhxs5mrTooYlxTa9mcHE3…
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Download the template instructions:
1. Click on the link below
2. Then click on “File” on the top-left of the page
3. To download the template, click on “Download”
docs.google.com/document/d/1jZhxs5mrTooYlxTa9mcHE3…
The vocabulary and phrases in this lesson:
Verbs for describing discussions:
mention, tell, propose, recommend, express concern about, explain, suggest, discuss, present, point out, agree, promise, request, emphasise, complain, ask, remind, report, summarise
Example sentences (use the past tense):
• TS pointed out that competition was getting tougher and requested an increase in the marketing budget.
• PW presented last month’s figures and underlined the importance of having a motivated sales team.
• HW explained the reasons for the increase in customer complaints.
• BN asked for more details about the new production line.
• RF expressed concern about the reliability of our new supplier.
• GD recommended hiring an external consultant to support us in the upcoming CRM project.
• WL complained about the lack of communication within the IT department.
• TR reminded us about the necessity of increasing our social media presence.
Examples of key decisions made (use the past simple passive - was/were + past participle)
• A vote was taken and the proposal was approved by 3 to 1.
• It was decided that the marketing budget will be increased by 10%.
• It was agreed that the current supplier screening policy needs to be reviewed.
• The budget for 2021 was finalised (please see attached document).
• The guidelines for the new recruitment drive were defined (see attachment).
• Alex Henders was selected to lead the ERP project.
Verbs for writing action items/points:
organise, contact, arrange, find out, review, update, create, draw up, order, reserve, send, identify, finalise, check, define
Examples of action items/points (start with a verb in the infinitive):
• Review current supplier screening policy
• Draw up guidelines for using the new software
• Contact Ben Walters and ask for a better price
• Update website with new branding
• Order 10 new printers
• Find out when Dencore are launching their new model
• Reserve conference room at ITB Trade Show
Music credits:
Intro music: Far Away by MK2
Background music: Honey and Milk by The 126ers
All Comments (21)
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Find out about the 21-Day Meetings Challenge: bit.ly/21-DayMeetingsChallenge
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Hi Derek I really appreciate your hard work and passion involved behind creating these awesome videos. I am really getting tons of value out of these amazing videos Please keep contributing and stay blessed forever
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This video shows well-organized meeting minutes and how to summarize it for beginner. It helps a lot! Thank you so much.
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Excellent, Dear Derek you have given very useful content and templets Sir. Thank you very much for your services. May God bless you abundantly.
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Derek, thank you very much for this well presented topic. I will be taking meeting minutes tomorrow as a part of a job application. The video is very clear and it clarified all of my doubts.
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Thank you very much. The template is great. Your channel is the perfect way to learn professional English and improve not only our English but our professional skills on many different topics. Congrats
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Very instructive. I have been asked to prepare a minute for an up coming meeting. I had no clue of what the minute should include. Thank you very much for the video.
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Hi Derek, can you please make more of these videos because they are helping me for, I will star taking minutes at work.
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This is such a great video!! You are so positive and I love how you summarised the key points in the description!!
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Stay Blessed Derek Callan, you are a gem.
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Wow, i must say that you're are a seasoned teacher. You simplified it so well that i had to subscribe to your channel. Thank you so much sir
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I love your videos. Perfect and helpful for my job. Thank you so much. Keep going! ❣
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Great video Derek!
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Thank you very much Sir. You are such a great soul in today's world. No hidden agendas. Only sharing your knowledge to the society. So grateful for this video. It helped me a lot. Thank you so much once again.
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Get your FREE Professional English Phrase Booster here: bit.ly/phrasebooster
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what i respect about your channel is the education syllabus that you follow, thanks a lot for your time and efforts
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Thanks, Derek! Your explanation is concise and indeed helpful :)
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This couldn't be made any simpler Derek! Your positivity made it easier :)
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Thank you for the detailed explanation on how to create minutes. I really appreciate you and work.
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The most helpful and well-prepared minutes tutorial I have watched!
