Notarizing on the Job: Don'ts

I really wish the guy was shown more respect. He could barely get a word in. Anyhow, thanks for posting an informative video

I love how rude she is 😂😂😂 (not really) she keeps cutting him off and invalidating his ideas/points. Great information though. Best video I’ve seen by far.

I took my notary exam this morning and will be waiting (2 weeks!) for the results. The information put out by the NNA is invaluable! Thank you so much for the continuing education so notaries can stay informed and remain compliant.

I am loving this channel. I’ve been a notary for four years this year, and there’s so much I didn’t know. So here’s a question that is perhaps something that’s a no brained to most notaries.. if their ID has a old address, do I record that address, the new address, or both?

Love the tag team style of teaching.

This was great to watch and helpful!!

Let me tell you a hair-raising story about my brief employment as an employee at a daily newspaper in Middletown, NY. I was the obituary clerk, in the classified dept., and there were a bunch of girls in nearby stalls working legal ads all day long. They were always talking about the affidavits to be filled out, so I innocently asked to see one of these instruments, and immediately asked who the notary was, because I had never seen one come through. The legal clerks looked at me like I had two heads. I clarified, "this person who signed under the words 'sworn before me.'" These girls had never met her. Turns out the notary was the publisher's secretary, too lazy to perform her commission, and had allowed a BLANK affidavit with her seal to be run off wholesale on the office copy machine. The legal clerks pointed to a box under the copier, basically an entire crate with five reams full of blank instruments. The copier was top-notch, so it was difficult to distinguish these forgeries from the real thing (although each one was exactly the same). I told the clerk that each one she filled out was a felony, to which she replied "look, we've been doing it this way for a long time, and if you make trouble about it, you're gonna be fired." When I was hired three months earlier, I was required to read (and sign) a "Dow Jones Code of Conduct," which stated that if I witness anything illegal going on, it is my duty as an employee to do something about it. The Code went on to explain that the newspaper business relied on everyone being trustworthy & reputable, and cannot function in that capacity otherwise (paraphrasing, but the Code remains referenced online). Human Resources told me that the notary was aware and that it's okay for her to lend out her credentials (which I knew was BS). I then wrote a memo to the publisher, the editor-in-chief, and a few other internal bigshots, which got me escorted out of the building by security. I then took the matter to the county clerk, the secretary of state, and then the county DA & NY attorney general (Elliott Spitzer, at the time) -- all of whom refused to take action. The county sheriff agreed I was right, but only used the info against the newspaper in a political reelection debate. By my estimate, tens of thousands of "affidavits," with forged verifications, were filed each year, for multiple decades, tainting all kinds of important legal matters and proceedings. I'm pretty sure this newspaper still practices the same way, because they got away with it, nobody cared, and none were ever held accountable. The notary resigned her commission, which kept her from being punished. In fact, I'd be willing to bet that EVERY major daily newspaper acts in the same manner, having clerks verify their own signatures, and failing to keep notary journal records. Only the editorial department was unionized (as opposed to classified/advertising dept.), and NY is an "at-will" state, that's what I was told at the time. Turns out I was right, but everyone responsible refused to do the right thing about any of it. What else could I have done?...

'Notarial'! Finally an instructor who pronounces it right!

Still getting through this video but excellent thus far! Hoping to hear more about LSAs being written in (documents) which was glossed over early on, but I'd like to hear how that's different than a common notarization to have a notary/LSA name in the document. Thanks!

Love this book!

Thanks

@9:53 ~ I really appreciate all these videos, but with all due respect I absolutely disagree with what this notary supervisor said here. And I have a compelling reason why I feel like it disagreed with her even though she has obviously a vast knowledge and experience being a notary and notary supervisor. Remote Online Notaries save a copy of the ID and a video recording of the entire transaction. I believe some states even require, or allow, these RONs to keep a copy of the documents that were signed. Well I can understand people not wanting you to have a copy of their documents, their ID is much different. So it’s OK for one notary to do it but not another notary? I recently found out how excellent fake IDs are that can be ordered online for about $100. Like they mentioned in this video about the 59-year-old woman who is now bankrupt, you expect me to sacrifice my house, my income tax returns, garnishing my wages, etc. but not to do something simple like keeping a copy of the ID? When somebody goes to a car dealership and buys a car they give the car dealership a copy of their identification. There’s a lot of times I went somewhere and they have copied my ID for the file. Just getting sued in a lawsuit can cost you thousands and thousands of dollars, and that’s even if the notary at wins. So it’s expected that a notary takes on all this liability, for little amount of income (or no income), and they only have a journal as their “protection“? That’s crazy. Sorry.* What if somebody comes in to get something notarized and they refused to give me their address, They refused to put your thumbprint in a journal, and they even refused to sign the journal. Do you notarize it? According to a lot of these best practices if you’re in a state that doesn’t require a journal entry then you should still complete the notarization because state law has been satisfied by seeing the ID even if that identification doesn’t have an address on it.

Great information

Thanks for saying domt keep a copy. If employer pays for your commission and supplies do you have to wave fees for notary acts for employees?

Educational check-in 01/16.

Great information!,

Excellent information. Thank you.

Can Paralegals prepare, draft the documents to be notarized?

Thanks 👍

thx for the information